AAPP offers opportunities to provide topical information on clinical areas consistent with your corporate objectives. A grant supported educational symposium is defined as a scientific program developed for educational purposes. All programs must provide ACPE contact hours and be in compliance with federal and state laws that regulate the marketing and promotion of reimbursable health care products.
Download the PDFSpecific time slots have been designated for symposia most days of the meeting and are available for qualified and accepted proposals. No AAPP programming or events occur during these times with the exception of limited audience community meetings. Attendance at symposia varies and is dependent on the topic, speakers, and the time slot selected as noted below. A grant supported educational symposium is defined as a scientific program developed for educational purposes. Symposia slots are assigned immediately with grant letter of agreement and completed AAPP application form. All programs must provide ACPE contact hours and be in compliance with federal and state laws that regulate the marketing and promotion of reimbursable health care products. Download the 2024 AAPP Prospectus.
Symposium Slots and Fees
Sunday, April 7
Monday, April 8
Tuesday, April 9
Breakfast
Meal: 7:00-7:15 AM Event: 7:15-8:15 AM Fee: $40, 000 Estimated Attendance: 340
130 in-person, 210 virtual
Breakfast
Meal: 7:00-7:15 AM Event: 7:15-8:15 AM Fee: $40,000 Estimated Attendance: 300
90 in-person, 210 virtual
Estimated attendance is not a guarantee but is based on 2023 actual attendance
Symposium Fees Include
Dedicated event page with full descriptor at aapp.org/2024 as well as inclusion in the interactive online conference schedule
Listings within AAPP's monthly electronic registrant and membership e-blasts
On-site signage and inclusion in on-site announcements
One-time use of registrant mailing list for invitation issuance only
Meeting/Event room and set-up at the Omni Orlando Resort
Registration desk outside the industry event room
Access to a speaker ready room
QR coded badges for your efficient scanning of attendee badges via cell phone
Appropriate meal service for the event paid for and arranged by AAPP (breakfast for up to 100 attendees, lunch for up to 250 attendees, or break service for up to 100 attendees)
Live stream of the in-person event to virtual participants logged into the AAPP web site with a free or member account. The live stream will consist of the content appearing on the projector screen, the speaker, as well as the audio. It will not include any interactive elements for virtual participants.
In-person and virtual participant list (name, credentials, city, state) is provided within 2 weeks after AAPP 2024
MP4 recording of the live stream is provided within 2 weeks after AAPP 2024
All audiovisual, streaming, and staging to include:
6,157 square foot ballroom set in a banquet/theater mix for up to 388
Floor to ceiling black drapery behind the stage
One (1) 18’ (W) x 8’ (D) stage riser with a head table for three and a podium
One (1) Projector, Screen, and Dress Kit, 7k lumens
Seven (7) Speakers
One (1) Podium microphone
Two (2) Wireless microphones
Stage lighting package and LED up-lighting package
One speaker timer, presentation remote, confidence monitor
Pro Record package
One (1) Tripod and stationery 4k HD Video Camera Package (camera operator NOT included)
AAPP's complimentary wireless internet access (lower bandwidth)
All equipment and services for streaming via aapp.org/2024
Individualized link allowing promotion to invitees by provider in addition to AAPP marketing
Services of advanced audiovisual service provider and technician (2 total contractors for on-site management and streaming)
Symposium Guidelines
All satellite symposia must be approved for ACPE credit. Providers can contract with AAPP to provide ACPE services.
An AAPP member must be selected as Program Chair and written symposia proposals must be approved by AAPP prior to submission to pharmaceutical grant providers.
Programming is limited to 60 or 90 minutes.
Due to streaming, meal service will be limited to the first 15 minutes of the time slot and programming must begin promptly at the scheduled time.
Responsibility for developing and implementing each symposium or showcase on-site is the responsibility of the provider or their designated vendor.
No competing events are held during satellite symposia or showcases, with the exception that limited audience community
meetings may be scheduled.
AAPP will arrange appropriate meal service to include the following: breakfast buffet for up to 100 attendees, plated lunch for up to 250 attendees, or break service for up to 100 attendees. Meal selections are made by AAPP and communicated to the provider in their confirmation document.
AAPP will assign one dedicated meeting room to symposia and showcases. This room will be set for up to 388 attendees with 250 at rounds and the remainder in theater seating.
With the use of one dedicated meeting room for all symposia and showcase and a tight schedule, a standard room set and audiovisual, camera, and streaming package are required and are included in the fee.
Symposia and showcase providers must use AAPP’s preferred audiovisual provider for additional equipment and services at the provider's expense and as coordinated by the provider.
A speaker ready room is provided.
In-person attendance must be open to all AAPP Annual Meeting attendees and is only available to individuals registered for the AAPP Annual Meeting.
Live streaming of the event (audio, event screen/presentation, and speaker) will be provided by AAPP. Virtual attendance at industry events is open to anyone, including those not registered for AAPP 2024, but it does require creation of a free account to access the stream real-time on aapp.org.
If Audience Response System (ARS) usage is desired for the event, the cost and coordination is the responsibility of the supporting organization/coordinator. With live streaming to virtual learners, use of an online ARS platform is encouraged with usage instructions detailed in the presentation. The ARS will not be embedded in aapp.org.
The speaker(s) for the symposium or showcase is not required to be registered for the Annual Meeting unless they wish to attend other AAPP events.
The provider's on-site staff is not required to be registered for the Annual Meeting unless they wish to attend other AAPP events. AAPP does require that the provider submit the names of on-site staff.
The full AAPP fee is due within 30 days after slot confirmation.
Multiple uses of the same speakers between events is discouraged. AAPP must approve speakers as a result.
Selection of qualified, diverse speakers is requested as AAPP continually strives to offer a diverse and inclusive event.
Symposium Application
Applications are reviewed upon receipt of application and required information. ACPE approved symposia are given first preference and all slots are awarded on a first-come, first-served basis after January 14, 2024. The full AAPP fee is due within 30 days after slot confirmation. Applicants must complete the required symposium application and submit to AAPP.
Contact
For additional information, contact Brenda Schimenti, AAPP Executive Director at bschimenti@aapp.org or at 402.476.1677.
All external continuing education programming intended for AAPP members attending this conference must be submitted to AAPP through the satellite symposia or industry showcase option. No outside events can be held at or in conjunction with AAPP’s Annual Meeting without review and approval from AAPP.
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